Automate Invoice Processing
From PDF to posted ledger entry in hours instead of days. AI handles extraction, matching, and routing while your team handles exceptions.
Time savings
| Task | Manual | Automated |
|---|---|---|
| Data extraction from invoice PDF | 8 min/invoice | 15 sec/invoice |
| Matching to purchase orders | 12 min/invoice | 30 sec/invoice |
| Approval routing | 2-3 days | 4 hours |
| Entry into accounting system | 5 min/invoice | Instant |
Process breakdown
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Receive invoice
AutomatedInvoice arrives via email, WhatsApp, or upload to shared drive.
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Extract data
AutomatedAI reads the PDF, extracts vendor name, amount, date, line items, and VAT.
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Match to PO
AutomatedCross-reference extracted data against open purchase orders in accounting system.
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Route for approval
AutomatedSend to the right approver based on amount thresholds and department.
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Approve or reject
HumanManager reviews flagged invoices and approves or requests changes.
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Post to ledger
AutomatedApproved invoice is automatically posted to the general ledger.
PDF Data Extraction
AI reads invoices in Arabic and English, extracting vendor details, line items, VAT amounts, and payment terms.
PO Matching
Automatic cross-reference against open purchase orders with tolerance thresholds for minor discrepancies.
Smart Approval Routing
Route to the right approver based on amount, department, and vendor history.
Accounting Integration
Post directly to Xero, QuickBooks, or Zoho Books. No manual data entry.
Exception Alerts
Flag duplicate invoices, missing POs, or unusual amounts for human review.
Bilingual Processing
Handle invoices in Arabic and English without manual translation.
FAQ
Does it handle VAT correctly for UAE invoices?
Yes. The agent extracts VAT registration numbers, calculates 5% VAT, and flags invoices missing required tax information per FTA guidelines.
What accounting systems does it integrate with?
Xero, QuickBooks, Zoho Books, and any system with an API. We also support CSV export for legacy systems.
Can it process Arabic invoices?
Yes. The extraction model handles Arabic, English, and bilingual invoices common in UAE business.
What happens when an invoice does not match a PO?
The agent flags it for human review with context: closest matching POs, vendor history, and suggested actions.
Stop processing invoices manually
Set up automated invoice processing for your business.