Automate Expense Reporting
Employees snap a receipt photo on WhatsApp. AI does the rest: data extraction, policy check, approval routing, and reimbursement tracking.
Time savings
| Task | Manual | Automated |
|---|---|---|
| Receipt capture and data entry | 5 min/receipt | 10 sec/receipt |
| Policy compliance check | 10 min/report | Instant |
| Manager approval cycle | 2-5 days | 1 day |
| Reimbursement processing | 30 min/batch | 5 min/batch |
Process breakdown
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Submit receipt
AutomatedEmployee sends a photo of the receipt via WhatsApp or uploads it to the expense portal.
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Extract data
AutomatedAI reads the receipt, extracting merchant, amount, date, category, and VAT.
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Check policy
AutomatedValidate against expense policies: per-diem limits, category restrictions, duplicate detection.
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Route for approval
AutomatedCompliant expenses go to the manager. Policy violations are flagged with explanations.
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Manager approves
HumanManager reviews the expense report and approves, rejects, or requests clarification.
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Process reimbursement
AutomatedApproved expenses are batched and sent to payroll or accounting for reimbursement.
WhatsApp Receipt Capture
Employees send receipt photos via WhatsApp. AI extracts merchant, amount, date, and VAT in seconds.
Policy Enforcement
Automatically check expenses against your company policies: spending limits, approved categories, duplicate detection.
Approval Routing
Route to the correct approver based on amount, department, and expense type.
Spending Analytics
Real-time dashboards showing spend by department, category, and employee. Spot trends before they become problems.
VAT Tracking
Automatically extract and categorize VAT amounts for FTA compliance and input tax recovery.
Accounting Sync
Push approved expenses to Xero, QuickBooks, or Zoho Books with correct account codes.
FAQ
Can employees submit expenses via WhatsApp?
Yes. They send a photo of the receipt with a brief description. The agent extracts all data and confirms the entry.
How does it handle UAE VAT on expenses?
The agent extracts VAT amounts from receipts, validates TRN numbers, and categorizes expenses for FTA input tax recovery.
What if an expense violates company policy?
The agent flags the violation, explains the reason, and gives the employee the option to re-submit with justification or cancel.
Does it support multiple currencies?
Yes. For expenses in foreign currencies, the agent converts to AED using the exchange rate on the transaction date.
Make expense reports painless
Set up automated expense reporting for your team.