Automate Meeting Scheduling
No more back-and-forth emails to find a time. AI checks calendars, proposes slots, books meetings, and sends reminders automatically.
Time savings
| Task | Manual | Automated |
|---|---|---|
| Back-and-forth availability emails | 15-30 min/meeting | 0 min |
| Calendar event creation | 5 min/meeting | Instant |
| Meeting reminder sending | 5 min/meeting | Automatic |
| No-show follow-up | 10 min/occurrence | Automatic |
Process breakdown
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Receive scheduling request
AutomatedClient or colleague requests a meeting via WhatsApp, email, or website form.
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Check availability
AutomatedAgent checks calendars of all required attendees and finds overlapping slots.
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Propose times
AutomatedSend 2-3 available time slots to the requester for selection.
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Create event
AutomatedBook the meeting on all calendars with video link, agenda, and location details.
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Send reminders
AutomatedAutomated reminders 24 hours and 1 hour before the meeting via WhatsApp.
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Handle no-shows
HumanIf an attendee does not join, the agent follows up with a reschedule offer.
Smart Availability
Check multiple calendars simultaneously and find the best time for all attendees, respecting time zones and preferences.
WhatsApp Booking
Clients book meetings via WhatsApp conversation. No links or apps required.
Auto-Rescheduling
Handle cancellations and reschedules without manual intervention. Propose new times instantly.
Smart Reminders
WhatsApp and email reminders at custom intervals. Reduce no-shows by up to 40%.
Video Link Generation
Automatically create Zoom, Google Meet, or Teams links and include them in calendar invites.
Time Zone Handling
Manage meetings across UAE, GCC, and international time zones without confusion.
FAQ
Can clients book via WhatsApp?
Yes. Clients message your WhatsApp number, and the agent handles the entire scheduling conversation, including time proposals and confirmations.
Does it work with Google Calendar and Outlook?
Yes. It reads availability from and creates events in both Google Calendar and Microsoft Outlook.
How does it handle UAE public holidays?
The agent is configured with UAE public holidays and can block those dates automatically. It also respects Friday/Saturday weekends or custom work schedules.
Can it schedule group meetings?
Yes. It checks availability across all required attendees and finds the earliest common slot.
Stop wasting time on scheduling emails
Set up automated meeting scheduling for your team.