Automate Visa Application Tracking
Track every visa application from submission to approval. AI handles document follow-ups and expiry alerts so nothing falls through the cracks.
Time savings
| Task | Manual | Automated |
|---|---|---|
| Status checks across applications | 15 min/application | 1 min/application |
| Document follow-up with employees | 10 min/employee | Automatic |
| Expiry date monitoring | 30 min/week | Automatic |
| PRO coordination | 20 min/application | 5 min/application |
Process breakdown
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Create application record
AutomatedNew visa application is logged with employee details, visa type, and required documents.
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Track document submission
AutomatedMonitor which documents have been submitted and which are outstanding. Send reminders for missing items.
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Update application status
HumanPRO or HR updates the status as the application progresses through MOHRE/ICP stages.
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Notify stakeholders
AutomatedEmployee and manager receive automatic updates when status changes or action is required.
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Monitor expiry dates
AutomatedTrack visa, Emirates ID, and medical certificate expiry dates with advance renewal alerts.
Application Dashboard
See all visa applications in one view: status, pending documents, expected timeline, and next steps.
Document Reminders
Automated WhatsApp and email reminders for missing passport copies, photos, medical certificates, and other requirements.
Expiry Monitoring
Track visa, Emirates ID, and labour card expiry dates. Get alerts 90, 60, and 30 days before expiry.
Employee Notifications
Employees receive WhatsApp updates when their application status changes or action is needed.
Processing Analytics
Track average processing times by visa type, identify bottlenecks, and plan for renewals.
Multi-Entity Support
Track applications across mainland, free zone, and branch entities with different MOHRE/authority requirements.
FAQ
Does it cover all UAE visa types?
Yes. Employment visas, investor visas, dependent visas, golden visas, and free zone visas. Each type has its own document checklist and stage tracking.
Can it connect to MOHRE or ICP systems?
It does not directly integrate with government portals. Your PRO updates the status manually, and the agent handles all notifications and tracking around those updates.
How far in advance does it alert for expiring visas?
Configurable alerts at 90, 60, and 30 days before expiry. Critical alerts at 14 and 7 days for overdue renewals.
Does it work for free zone visa processing?
Yes. Configure separate checklists and stages for JAFZA, DMCC, DAFZA, DIFC, and other free zone authorities.
Never miss a visa deadline again
Set up automated visa tracking for your business.