Automate Stock Reorder Alerts
Monitor every SKU in real time, trigger reorder alerts the moment stock dips below threshold, and auto-draft purchase orders — so your team approves, not chases.
Time savings
| Task | Manual | Automated |
|---|---|---|
| Checking stock levels across SKUs | 2 hours/day | Continuous (real-time) |
| Identifying items below reorder threshold | 30 min/day | Instant |
| Drafting and sending purchase orders to suppliers | 20 min per PO | 3 min (review + approve) |
| Notifying warehouse and procurement teams | 15 min per alert | Instant |
| Updating reorder logs and inventory records | 25 min/day | Instant |
Process breakdown
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Continuous inventory monitoring
AutomatedThe agent polls inventory levels across all SKUs in Shopify, Odoo, or the warehouse management system at configurable intervals or in real time via webhooks.
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Threshold comparison
AutomatedCurrent stock quantities are compared against pre-set reorder points for each SKU, factoring in lead times and average daily sales velocity.
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Alert generation and routing
AutomatedWhen a SKU breaches its reorder threshold, the agent sends an alert to the relevant procurement manager via Slack or WhatsApp, including current stock, reorder quantity, and preferred supplier details.
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Draft purchase order creation
AutomatedThe agent auto-generates a draft purchase order in Xero or Odoo with the correct supplier, quantities, and pricing from the last approved PO.
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Human approval
HumanThe procurement manager or operations lead reviews the draft PO, adjusts quantities if needed, and approves or rejects it before it is sent to the supplier.
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Supplier notification
AutomatedUpon approval, the agent sends the confirmed PO to the supplier via email or WhatsApp and logs the transaction in the inventory and finance systems.
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Reorder log update
AutomatedAll reorder events, approval timestamps, and expected delivery dates are recorded in Google Sheets or the ERP for audit and reporting purposes.
Real-Time Stock Monitoring
The agent continuously tracks inventory levels across all SKUs and locations, eliminating the need for manual daily stock checks.
Threshold-Based Alerts
Reorder points are configured per SKU with lead time and sales velocity factored in, so alerts fire at exactly the right moment to avoid stockouts.
Auto-Draft Purchase Orders
When a reorder is triggered, the agent generates a pre-filled PO using the last approved supplier terms, ready for one-click human approval.
ERP & Accounting Sync
Approved POs are automatically posted to Xero or Odoo, keeping finance and inventory records aligned without duplicate data entry.
Instant Team Notifications
Procurement managers receive actionable alerts on Slack or WhatsApp with full context — SKU, quantity, supplier, and urgency level.
Reorder Analytics Dashboard
All reorder events, lead times, and supplier performance data are aggregated in Google Sheets or Power BI for procurement optimisation.
FAQ
Can reorder thresholds be set differently for each SKU or product category?
Yes. Reorder points, minimum order quantities, and preferred suppliers are configured individually per SKU or by category, and can be updated at any time without changing the automation.
Does the agent support multiple warehouses or store locations?
Yes. The agent monitors stock across multiple locations and can aggregate or report separately per warehouse, branch, or fulfilment centre.
What ERP and inventory systems are supported?
The agent integrates with Shopify, Odoo, SAP Business One, Oracle NetSuite, and any system with an accessible API or data export. Google Sheets can also serve as a lightweight inventory source.
Can the agent send POs directly to suppliers without human approval?
For low-value, routine reorders you can configure fully automated PO dispatch. For higher-value or first-time supplier orders, a human approval step is enforced by default to maintain procurement controls.
How does this help with UAE VAT compliance on purchase orders?
Draft POs are generated with the correct VAT fields and supplier TRN pre-populated, ensuring every order is compliant with UAE VAT requirements before it reaches the supplier.
Never run out of stock again
assistants.ae sets up and manages your stock reorder automation — from threshold monitoring to supplier POs — so your procurement team focuses on strategy, not spreadsheets.