Automate Training Enrollment
Stop chasing employees to register for training. An AI agent handles eligibility checks, invitations, reminders, and record updates automatically.
Time savings
| Task | Manual | Automated |
|---|---|---|
| Sending enrollment invitations to eligible employees | 2 hours | 3 minutes |
| Tracking registration confirmations and seat availability | 45 minutes | Real-time |
| Sending reminders and pre-course materials | 1 hour | 5 minutes |
| Updating LMS and HR records post-completion | 30 minutes per batch | 2 minutes |
Process breakdown
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Identify eligible employees
AutomatedThe agent queries Workday or HR records to identify employees due for mandatory or elective training based on role, tenure, or compliance requirements.
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Send enrollment invitations
AutomatedPersonalized invitations are sent via WhatsApp or email with course details, dates, and a one-click registration link.
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Track registrations and manage waitlists
AutomatedThe agent monitors sign-ups in real time, updates seat counts in Google Sheets, and automatically moves waitlisted employees when spots open.
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HR manager reviews and approves enrollment list
HumanA human HR manager reviews the final enrollment list before the course is confirmed, particularly for budget-controlled or external training programs.
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Send reminders and pre-course materials
AutomatedAutomated reminders are sent 48 hours and 1 hour before the session, along with any pre-reading materials or Zoom links.
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Record completion and update HR system
AutomatedAfter the session, the agent collects attendance data from Zoom or the LMS and updates employee training records in Workday.
Eligibility Detection
The agent automatically identifies which employees need training based on role, compliance deadlines, or manager nominations in your HR system.
Personalized Invitations
Each employee receives a tailored enrollment message via WhatsApp or email with course details and a direct registration link.
Waitlist Management
The agent tracks seat availability in real time and automatically promotes waitlisted employees when cancellations occur.
Automated Reminders
Pre-course reminders and joining instructions are sent at scheduled intervals so no employee misses their session.
Attendance Tracking
Post-session attendance data is pulled from Zoom or the LMS and synced directly to Workday employee records without manual entry.
Compliance Audit Trail
Every enrollment, reminder, and completion is logged with timestamps, giving HR a full audit trail for Emiratisation and regulatory training requirements.
FAQ
Can the agent handle both mandatory compliance training and optional courses?
Yes. You can configure separate workflows for mandatory training (e.g., health and safety, anti-money laundering) with stricter follow-up cadences, and optional courses with lighter-touch invitations.
What if an employee doesn't respond to the enrollment invitation?
The agent sends up to three follow-up messages over a configurable period. If there is still no response, it escalates to the employee's line manager or HR coordinator.
Does this work with our existing LMS?
The agent integrates with common LMS platforms and HR systems including Workday, SAP SuccessFactors, and Google Sheets-based trackers via API or webhook connections.
How does the agent handle Arabic-speaking employees?
Invitations and reminders can be sent in Arabic or English based on the employee's language preference stored in your HR system.
Eliminate manual training admin for your HR team
Set up an AI agent that handles every step of training enrollment — from identifying who needs training to updating records after completion.